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Heeros Plans & Pricing

For Small Businesses
For Enterprises

Simplified plans for sole proprietors starting their businesses or small companies with up to 10 seats.
 Get started for free. No credit card is required.
 

Enterprise solutions for small companies to large enterprises.
 Get started for free. No credit card is required.
 

Monthly
Annual
(Save up to 20% if billed annually)
(Save up to 20% if billed annually)

Free

Free invoicing & proposals software
1 user

 

€ 0

 

€ 0

Free forever
  • Plan includes:
    • Clients (limited to 3)
    • Sales Quotes & Proposals
    • Invoicing
    • Checkmark Time Tracker & Expenses
    • Checkmark Mobile Apps iOS & Android
    • Checkmark GCal & O365 Integrations
    • Help Center
      Find answers to your questions from Help Center

Enterprise+

Run all your businesses in one platform 
Min. 10 users & 2 companies


Contact us for pricing



Contact us for pricing

  • Everything in Enterprise, plus:
    • Multi-company Structure
    • Multi-company CRM
    • Multi-company Reporting
    • Checkmark Multi-company Permissions

Compare features by Plan

General

Free Growth Business Enterprise Enterprise +

Users

More information

1

1-3

1-10 seats

Min 5

Min 5

Mobile Apps

Use iOS and Android apps to boost your productivity.

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Help Center

Find answers to your questions from Help Center

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Live Support

In-app live support, chat with our customer success experts.

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Onboarding Packages

Heeros offers onboarding support to make your transition smooth and easy. Contact us and our customer success team will help you choose and create a customized onboarding & training plan for your team.

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User Permissions & Team Management

Permission Groups are collections of groups. A change in the access rights assigned to a group is automatically applied to all users in that group. Companies with multiple users are recommended to create separate user groups and assign permissions to groups rather than individual users.

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Accounts & Contacts CRM

Free Growth Business Enterprise Enterprise +

Account creation

Free plan capped to 3 accounts

Max 3

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Account structure

Heeros supports multilayered account structures. Create Parent and Subsidiary associations as well as Main and Sub units. Sub units do not have organisational numbers, and a sub unit is a part of a Parent or Subsidiary.

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Account hourly rates

Create account specific price lists for hours (user, professional title and job type pricing). You can also add product specific catalogs and prices per account.

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Account groups

More information

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Account goals

Create account specific goals, forecasts and commitment budgets. You can budget net and gross profit based on actual invoicing vs. costs. You can also budget gross margin and project margin based on the budgeted costs in billing and the cost estimate.

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Contact types

Create contact types to manage and segment all your contacts.

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Contact memos & attachments

Share information between your team by adding memos and attachments to contact cards.

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Contact email lists

Create and manage email lists for contacts. Add contacts to multiple email lists and export for sending email newsletters and more.

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Tags

Tag contacts and accounts. Use tags for segmenting and reporting purposes.

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Multi-Company shared accounts

Use one account card throughout your different companies, easily search and association to different companies like Customer, Lead, Partner, Sub-contractor.

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Sales & Finances

Free Growth Business Enterprise Enterprise +

Blank invoice creation

Create and send blank invoices.

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Project invoice creation

Create project invoices with hours, products, bills, expenses, quotes and recurring.

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Sales Quote & Proposal creation

The proposal tool allows you to create diverse and visual proposals, with written text, images and PDFs, that you can attach to your sales quote.
To make your life even easier, you can create and add templates for cover pages and content sections.

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Advanced quote creation

Add hours, bills and expenses to your project sales quotes to get a real-time view of budgeted vs. actual costs.

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Sales Pipeline

Create one or multiple sales pipelines, to visually manage all deals in your sales funnel.

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Kanban view

Define stage names and probability percentages, drag and drop deals from one stage to another.

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Project Messenger

Heeros automatically generates project threads for all team members to collaborate and share project specific details.

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Revenue Recognition

Revenue recognition capabilities enable organizations to understand how to recognize historical and projected revenue according to generally accepted finance and accounting rules.

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Product register

Hourly price lists can be created for clients and projects based on user pricing, job types or professional titles.

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Product Catalogues

Create and group products using product catalogs, and manage account specific product priced catalogs.

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CPQ

Use the CPQ feature to create customized packages and bundles for products and solutions. CPQ bundles can be added to the sales quote easily, making the quoting process simple and fast.
You can also use the CPQ feature to create invoices, adding multiple products and items in one go.

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Purchase Invoices

Manage your whole billing process with Heeros. Receive all payables electronically straight into Heeros. Manage pre-approvals and approvals, and transfer bills directly to your accounting software.

Add-on

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Purchase Orders

Create and send a purchase order to a supplier, requesting to buy products or services. Create a purchase order from scratch or from a sales quote.

Add-on

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Multi-company invoicing

Manage all your companies' invoices in one platform. All business IDs invoice on own accounts separately, and managing group invoicing is easy and flexible.

Multi-company projects

Manage all companies' projects separately and create projects to other companies

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Multi-company sales pipelines

Manage companies' pipelines separately, and get a total overview of all pipelines

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Time & Expense Management

Free Growth Business Enterprise Enterprise +

Time Sheets

Track hours using the calendar view by dragging and dropping projects, and by drawing into the calendar view.

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Start Stop Timer

Conveniently track hours using the stopwatch start/stop timer.

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Billable hours

Billable hours are quite simple; these are the ones you charge your clients for work done directly on their projects. For example, the hours a developer works on a new webpage, administrative work, or other project activities.

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User & Professional Titles Pricing

Set an individual hourly rate for each user. Manage user pricing rates globally, and set account and project specific rates.
Professional title pricing allows you to categorise users into different pricing groups. Use professional title rates globally, and set account and project specific rates.

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Hour Balance Management

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User Cost History

Define hourly rates for staff, when tracking hours.

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Employment templates

Create custom employment templates for you staff.

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Hour Approvals

Users can sign off their hours and submit for approval by their project manager or superior.

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Overtime management

Activate the overtime management feature to separately manage overtime hours and balance.

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Resource Planner & task management

Create tasks and allocate hours to specific tasks. Assign tasks to users and follow up on tracked vs. budgeted hours.

Add-on

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Resource Gantt & Grid

Gantt is a visual chart with a horizontal list of items, and a visual representation of each of our items in the form of item bars with connecting dependency lines.

Add-on

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WBS (work breakdown structure)

WBS in project management is a method that breaks a project down into a hierarchy of deliverables, tasks and subtasks. It is a tree structure which shows the subdivision of efforts required to achieve an objective.

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Expenses

Add expenses on the go using your iOS and Android app.

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Travel Expenses

Travel expenses are costs associated with business-related activities. These include costs for commute, utilising daily allowance or per diem, and other expenses that were incurred during a business trip

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Add costs to hour entries

While adding hours you can also add costs to projects for billing. You can add products, scheduled invoice rows, mileage, expenses, per diem and more.

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Project Management

Free Growth Business Enterprise Enterprise +

Internal projects

Manage all of your company’s internal projects in a separate funnel. Internal projects are also used for tracking internal work, vacation and absence hours, and for tracking internal expenses and costs.

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Custom fields

Create custom fields/properties to your projects. The additional fields can be displayed as a text, text area, dropdown, date, radio or as multi-select options.

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Main & sub projects

You can divide a project into multiple sub-projects. This is especially useful if you need to split a large project into smaller independent projects to allocate time and resources separately to each of them.

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Mass edit

The mass editing tool allows you to update details or make changes to multiple projects at once. You can easily mass edit tasks, milestones, stages, tags, and many other project details.

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Quoted vs actual

Add hours, bills and expenses to your project sales quotes to get a real-time view of budgeted vs. actual costs.

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Net & gross profit

Get an overview of project income, costs, margin and other finances. Net profit will show you the difference between the total amount invoiced and actual costs accrued. Gross profit shows you the difference between the total amount invoiced and all costs excluding the cost of the hours.

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Reporting

Free Growth Business Enterprise Enterprise +

Customisable dashboards

More information

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Detailed hour reports

Get a complete overview of your billable and non-billable hours, view hours spent on different accounts and projects and evaluate project profitability from one place. Use the project hours report to get a detailed report on billable and non-billable hours, hour balance, performance and more.

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Detailed financial reports

The invoicing insights dashboard gives you an overview on your invoicing estimates, receivables, pending and due invoices. You can even filter and view invoicing data for an account, project, job type, team, etc.

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Sales Pipeline reports

The sales dashboards offer advanced visual and contextual sales insights on your pipelines and won deals, ensuring you never miss an opportunity and empowering you to close deals faster.

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Margin & Profit analytics

Analyze gross and net profit by client and project. Revenue versus bills, expenses and employee costs.

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Utilisation report

The utilisation rate is essentially a measure of how much of the available time is actually used, expressed as a percentage

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Forecast reports

Anticipate gross profit for your business, and view invoicing and costs in one comprehensive forecast report.

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Multi-Company reporting

Get a complete overview of all your companies finaces, with the multi-company reporting possibilities.

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Multi-Company dashboards

Get a complete overview of all your companies' finances, with the multi-company dashboard views

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Integrations

Free Growth Business Enterprise Enterprise +

Google Calendar integration

More information

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Office 365 integration

More information

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Hubspot

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DocuSign

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Maventa

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Heeros

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Quickbooks

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Xero

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Fortnox

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Procountor

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Netvisor

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Microsoft NAV

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Talenom

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Robo Capital

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EmCe

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Mepco

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Visma Fivaldi

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Merit Aktiva

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Fennoa

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eFina

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Open API

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Frequently asked questions / FAQ

Do I need to download any software?

The application is cloud-based and available on all your devices anywhere and anytime. There´s no need to download anything on your devices. All you need is an internet connection.

How safe is my data?

We take security seriously. Our servers are hosted in world-class data centers that are protected by biometric locks and 24-hour surveillance. We ensure that our application is always up to date with the latest security patches. All Heeros plans include SSL for encryption, for FREE, to keep your data safe.

How do I choose the right plan for my business?

We offer plans for all business sizes and a growth journey to help you grow and scale your business.

Free Plan is meant for sole proprietors, man and van type of businesses. Access the free invoicing tool, sell faster, create sales quotes and proposals, add billable hours and expenses with some limitations. 

Growth Plan is the upgraded and unlimited version of the Free plan. When your business grows, you can easily upgrade to the Growth plan and get more power. You can also add your first 2 employees to the plan.

Business plan is meant for smaller teams from +3 seats up to 10 seats and more. When your business grows, so do your needs. We've got you covered. Get access to messenger, even more sales tools, permissions, BI reports, and additional project management tools. 

Enterprise plan is a PSA software. It is meant for businesses in the Professional Services industry to help manage sales, projects, time, expenses, resources, finances, collaboration, and reporting in an all-in-one unified tool.

How do I sign up for the Free plan?

You can click on the Free plan on the pricing page and complete the sign-up process on the screen. No credit card is required and it is genuinely free forever.

Is there a trial period for the paid plans?

Yes, you can sign up for the paid plans, Growth, Business and Enterprise, and get a 14-days trial period. No credit card is needed to start your trial.

What's the difference between the Free plan and the Growth plan?

The Growth plan offers additional features not available in the Free plan. For example:

- The Free plan allows you to add 3 clients.

- The Growth plan allows you to add an unlimited number of clients. 

For a complete comparison please check our detailed feature comparison table above.

Do I qualify for any discount?

Yes, once you start your trial, we will send you emails with your personal discount code that you can use when you upgrade to a premium plan.

We also offer additional discounts when you choose to pay your subscription annually.

How many users can I add to the Free and Growth plans?

You can have 1 user in the Free plan, while you can add a maximum of 3 users to the Growth plan.

Note! Business and Enterprise plans offer unlimited seat possibilities. You can add or reduce paid seats based on your needs and get billed accordingly.

Do you offer live support?

All plans can benefit from our 24/7 Helpcenter with helpful articles and videos as well as in-app tutorials and support. 

The Business plan comes with the option to purchase onboarding packages, which are listed on our pricing page.

The Enterprise & Enterprise+ plans come with additional 1-to-1 demos and more support.

For more information, please review our detailed features comparison table's General section.  

In which countries can I use the app?

We’re proud to have members from all over the globe using our solutions. Currently, our users in Europe and the Nordics enjoy certain unique features that aren’t available globally, such as the ability to connect their accounting software to the platform. We are working to expand these features internationally.

Which currencies does the platform support?

We support almost every single currency in use around the world.

When will I be billed?

You do not need to pay for the Free plan, it really is free forever. 

The premium plans come with options to pay for the subscriptions monthly or annually with extra discounts. 

What happens if my team size changes?

If you’re paying monthly, you can add or remove seats at any time. Your price will be adjusted on your next billing cycle.

If you paid for the year in advance, you can add seats at any time and you will be charged a prorated amount based on the number of days remaining in your billing cycle. While you cannot remove seats during your current annual billing cycle, you can indicate inside your account if you’d like your yearly plan to renew with fewer seats.

Can I switch billing frequency?

If you’re paying monthly, you can switch to yearly payment at any time.

If you paid annually, you can switch to monthly payment at the end of your current yearly billing cycle.

Onboarding & Training Packages


Heeros offers onboarding support to make your transition smooth and easy. Contact us and our customer success team will help you choose and create a customized onboarding & training plan for your team.

  • Kickstart

     

  • Booster

     

  • Premium

     

  • Custom

     

Package

 

Setup & integrations

Data import assistance

Business process mapping

Admin training

User training

Kickstart

 

2 h

2 h

2 h

2 h

 

 

€ 790

Contact us

Booster

 

4 h

10 h

2 h

4 h

 

 

€ 1 890

Contact us

Premium

 

4 h

18 h

2 h

7 h

2 h

 

€ 2 990

Contact us

Custom

 

Tailor your onboarding package to your exact needs & processes together with our onboarding team.

Contact us